Free staff schedule checker
The hardest scheduling mistakes are the ones that look finished.
Build or paste the schedule you already have. Review coverage, conflicts, rest issues, employee assignments, and open shifts before you publish.
No account required · Saved locally · Works with copied spreadsheet schedules
| Shift | Mon | Tue | Wed | Thu | Fri |
|---|---|---|---|---|---|
| Day 7A–3P | Alice | Alice | Ben | Ben | Dan |
| Evening 3P–11P | Carla | Carla | Open | Dan | Alice |
| Overnight | Eve | Eve | Eve | Eve | Closed |
| Operations 7A–3P | Ben | Ben | Alice | Alice | Carla |
RxRoster at a glance
A focused workspace for schedule managers.
- What it is
- A free, manager-facing workspace for building and checking staff schedules before publication.
- Who it is for
- Managers who build or review staff and shift schedules in spreadsheets.
- What it checks
- Coverage, conflicts, rest, availability, open shifts, and other supported rules.
- How it fits
- It complements an existing scheduling workflow rather than replacing it.
- Storage
- Schedule information is saved locally in the current browser.
The problem
There are hundreds of scheduling systems. Why is the final review still manual?
Spreadsheets remain useful
They are fast, flexible, familiar, and easy to adapt to local operations.
Larger systems solve broader problems
Publishing, timekeeping, requests, staffing workflows, and workforce administration.
Managers still perform the final check
Coverage, conflicts, rest, availability, open shifts, and last-minute changes are still manually reviewed.
RxRoster focuses on the work between “the grid is filled” and “the schedule is ready.”
- 1
Build or paste
Work directly in the grid or paste a copied spreadsheet schedule.
- 2
Review and correct
Find open shifts, conflicts, rule issues, and assignments that need attention.
- 3
Print or export
Copy either view, print the schedule, or export the finished schedule as a spreadsheet.
Two schedule views
One schedule. Two ways to see it.
Review coverage by shift or assignments by employee without maintaining two separate schedules.
| Shift | Mon | Tue | Wed |
|---|---|---|---|
| Day 7A–3P | Alice | Alice | Ben |
| Evening 3P–11P | Carla | Carla | Open |
| Operations | Ben | Ben | Closed |
| Employee | # | Mon | Tue | Wed |
|---|---|---|---|---|
| Alice | 3 | Day | Day | Ops |
| Ben | 2 | Ops | Ops | Off |
| Carla | 2 | Eve | Eve | PTO |
| Open shifts | 1 | Eve |
Edit either view. RxRoster keeps one underlying schedule.
Capabilities
A complete schedule workspace, available to try free.
Build
- Spreadsheet-style grid
- Direct cell editing
- Shift and employee organization
- Editable shift names and times
- Section rows and formatting
- Undo and redo
- Employee availability and statuses
Import
- Paste copied spreadsheet schedules
- Detect Shift View or Employee View
- Recognize common date headers
- Import one to fourteen consecutive dates
- Preserve real-world schedule text
- Review ambiguous status rows
- Switch views instantly
Review
- Coverage gaps
- Same-day double-booking
- Cross-day overlaps
- Minimum rest
- Consecutive working days
- Schedule-pattern limits
- Unavailable assignments
- Multiple-person coverage
- Missing or uncertain shift times
- Validation using adjacent stored dates when needed
Finish
- Employee assignment counts
- Open-shifts row
- Warning explanations
- Navigation to affected cells
- Filled and open summaries
- Copy either complete view
- Spreadsheet export
- Local browser autosave
Manager control
Built for the person responsible when the schedule is wrong.
Catch detectable problems earlier
Coverage gaps, conflicts, and rest issues surface before the schedule is published.
Keep manager control
Warnings do not block edits or silently change the schedule.
Avoid another implementation
Works alongside your existing scheduling workflow. No rollout plan required.
Reduce duplicate work
Review once in a workspace built for the final check, not in a general spreadsheet.
Focused on the schedule, not the entire workforce system.
RxRoster focuses on:
- Schedule creation and editing
- Schedule validation
- Targeted corrections
- Shift View and Employee View
- Print and export readiness
RxRoster is not:
- Payroll
- Timekeeping
- PTO requests
- Shift swaps
- Employee messaging
- A broad HR platform
Origin
Built for schedules that still depend on spreadsheets and manual review.
RxRoster began with the complexity of hospital pharmacy scheduling, but the underlying problem is broader: managers across industries still rely on spreadsheets and manual checks before publishing staff schedules.
The same workflow applies wherever managers schedule people by shift and date.
“Before I publish this schedule, what did I miss?”
The goal is to make the scheduler more capable, not more dependent.
FAQ
Frequently asked questions
Is RxRoster free?
Yes. The schedule grid, checks, print, and spreadsheet export are all free to use.
Do I need an account?
No. There is no sign-up. Open the grid and start scheduling.
Where is my schedule stored?
Your schedule is saved locally in this browser. Clearing browser data or switching devices may remove access.
Can I paste an existing schedule?
Yes. Copy the cells from your spreadsheet and paste them into RxRoster. It recognizes Shift View and Employee View headers and common date formats.
Can I upload a spreadsheet file?
Direct file upload is not supported. Paste the copied spreadsheet table instead.
Can I export the finished schedule?
Yes. Copy either view, print the schedule, or export the finished schedule as a spreadsheet.
Can I switch between Shift View and Employee View?
Yes. Both views show the same underlying schedule. Edit either one.
What does RxRoster check?
Coverage gaps, same-day double-booking, cross-day overlaps, minimum rest, consecutive working days, unavailable assignments, extra coverage, and missing shift times.
Can RxRoster handle overnight shifts?
Yes. Cross-day overlaps and minimum rest are checked using adjacent stored dates when shift times are known.
What does Closed mean?
Closed marks a shift as intentionally not needed on that date. Closed cells do not generate coverage-gap warnings.
Does RxRoster replace my existing scheduling system?
No. RxRoster complements an existing scheduling workflow. It focuses on the review between 'the grid is filled' and 'the schedule is ready.'
Does RxRoster guarantee an error-free schedule?
No. RxRoster surfaces detectable issues. The manager remains responsible for final approval.
What kinds of schedules work best in RxRoster?
RxRoster is designed for staff and shift schedules organized by employee, shift, and date. It works alongside spreadsheet-based scheduling across many industries.
A schedule is not done when every cell is filled.
Check what you missed before you publish.